Trip Terms & Conditions

By placing your booking with The Black Travel Club (Booking Agent), you therefore agree to be bound by the below terms and conditions. All trip participants must complete a Liability Release and Assumption of Risk Agreement and health form. Strenuous trips require a physician’s release on the health form.  

Your Responsibilities 

Medical considerations: If you have any medical or psychological conditions, it’s very important to let us know well before departure so that we can make extra arrangements if necessary. Trip leaders have the right to disqualify anyone at any time during the trip if they feel the trip member is mentally or physically incapable to continue and/or if a trip member’s continued participation jeopardizes the group’s or her own safety. Under these circumstances refunds are not given.  

Booking Agent is not a medical facilities and therefore have no responsibility regarding medical advice, medications or vaccinations that you or your doctor deem necessary for your safe participation. 

Hospital facilities for serious problems are often unavailable, and evacuation can be prolonged, difficult and expensive. Booking Agent assumes no liability regarding provision of medical care. By signing the Liability Release and Assumption of Risk Agreement, you agree to pay for emergency evacuation and emergency medical care.  

OUR LEGAL LIMITATIONS — PLEASE READ CAREFULLY 

Booking Agent may contract with independent contractors to provide transportation, guide services and/or all other related travel services. We assume no responsibility, however caused, for injury, loss or damage to person or property in connection with any service provided by an independent contractor or resulting directly from the following: – acts of God – detention – annoyance – terrorism – thefts – pilferage - – civil disturbances – government restrictions or regulations – strikes – delays and expenses arising from quarantine – failure of any means of conveyance to arrive or depart as scheduled – discrepancies or change in transit or hotel services over which we have no control.  

We reserve the right to make reasonable changes in the itinerary where deemed advisable for the comfort and well-being of trip members. By advancing deposit to Booking Agent, the depositor thereby agrees to be bound by the above terms and conditions.  

Cancellations 

Initial deposits made with Booking Agent are non-refundable after 7 days from payment. All payments thereafter are non-refundable, but bookings may be transferred to another individual on a case-by-case basis at least 61 days prior to departure.   

A revision fee of $125 per person will be charged for any alteration or revision made to a confirmed reservation once final documents have been issued. No changes are permitted whatsoever within 30 days of tour departure; any change requested during this time will be treated as a cancellation, and new services provided subject to revision. 

Depending on the reason for cancellation, your travel insurance may cover your cancellation. 

Booking Agent reserves the right to cancel all or a portion of a trip for force majeure or any other circumstances beyond our control and, in the event of such cancellation, full or partial refunds, if any, will be at Booking Agent’s sole discretion. We also reserve the right to cancel any trip if sign-up is inadequate to make the trip economically feasible for us to operate, and in this event, we give a full refund of the trip price. However, Booking Agent is not responsible for additional expenses incurred by you in preparing for the trip (e.g., non-refundable air tickets, visa fees if applicable, gear or medical expenses).   

Use of Photography 

Booking Agent and associated companies reserve the right to take photographs during the operation of a tour and may use the same for promotional purposes. By reserving a tour with Booking Agent, tour participants agree to allow their images to be used for the purpose stated. If a tour participant does not wish to allow his or her image to be used, he or she must advise the guide/escort at the commencement of the tour.  

Not Included in Tour Costs 

Fees for obtaining passports or visas, excess baggage charges, inoculations, accident or baggage insurance, international airline ticket taxes, airport departure taxes that are not included in the airline ticket, optional tours, any items of a personal nature, such as phone calls, faxes or room service; excess mileage carried out at the request of the traveler or transportation not specifically listed as included.   

Travel Insurance 

We highly recommend opting for travel insurance as it protects the traveler against cancellation penalties if the trip is cancelled for covered reasons prior to departure. It also may cover trip interruption, baggage, medical expenses, and other circumstances that may occur after departure.   Some trips come with travel insurance included in the total price.

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By booking, all participants/travelers agree to the following Release of Liability, Assumption of Risk and Indemnification Agreement.

Release of Liability, Assumption of Risk and Indemnification Agreement 

1. TRIP AND ASSOCIATED RISKS – I have chosen to participate in the above referenced trip (hereinafter referred to as “the Trip”), which is organized by Booking Agent. I understand that:  

The Trip may involve activities that are inherently hazardous. During the Trip, I may be exposed to dangers and hazards, including equipment failures and negligence by others; As a consequence of these risks, I may be seriously hurt or disabled or may die from the resulting injuries, and that my property may also be damaged; Hospital facilities, qualified medical care, and emergency medical evacuation may be limited or unavailable during portions of the Trip and, where available, may be expensive; and Booking Agent assumes no responsibility for providing medical care during the Trip, and I will have to pay for any medical care and/or evacuation that I incur. In consideration of the permission to participate in the Trip, I agree to the terms contained in this document. 

2. ASSUMPTION OF THE RISKS – I hereby freely assume the above mentioned risks and any harm, injury or loss that may occur to me or my property as a result of my participation in the Trip-including any risks caused by the negligence of the Booking Agent, its employees and officers, its contractors, and other trip participants. 

3. WAIVER AND RELEASE OF LIABILITY I hereby WAIVE AND RELEASE ALL LIABILITIES, CAUSES OF ACTION, CLAIMS AND DEMANDS against Booking Agent, its employees, officers, directors, vendors and contractors (“Released Parties”), where such LIABILITIES, CAUSES OF ACTION, CLAIMS AND DEMANDS arise in any way from any injury, death, loss or harm (whether foreseen or unforeseen) that occur to me or to any other person or to any property during the Trip or are in any way related to the Trip. This release includes, but is not limited to, claims for the negligence of the Released Parties and claims for strict liability for abnormally dangerous activities. This release does not extend to claims for gross negligence, intentional or reckless misconduct, or any other liabilities that Georgia law does not permit to be released by agreement. I also agree NOT TO SUE or make a claim against the Released Parties for death, injuries, loss, or harm that occur on the Trip.       

4. INDEMNIFICATION HOLD HARMLESS AND DEFENSE I promise to INDEMNIFY, WARRANT, HOLD HARMLESS AND DEFEND the Released Parties (defined in Section 3) against any and all LIABILITIES, CAUSES OF ACTION, CLAIMS AND DEMANDS that arise from my acts or my failure to act (including my own negligence) during or relating to the Trip. In accordance with this promise, I will reimburse the Released Parties for any damages, reasonable settlements and defense costs, including attorney’s fees, that they incur because of any such claims made against them. I agree that in the event of my death or disability, the terms of this agreement, including the indemnification obligation in this Section, will be binding on my estate, and my personal representative, executor, administrator or guardian will be obligated to respect and enforce them. 

5. OTHER FORMS & TERMS – I have carefully read Booking Agent’s trip itineraries, terms and conditions, and liability release, and have familiarized myself with all of the information provided to me about the Trip and its challenges. I agree to all of the conditions in the Itineraries- including the sections about my responsibilities and about Booking Agent’s legal limitations. I acknowledge that Booking Agent has no control over and assumes no responsibility for the actions of any independent contractors providing any services for the Trip. 

6. SEVER-ABILITY – I agree that the purpose of this agreement is that it shall be an enforceable release of liability and indemnity as broad and inclusive as is permitted by Georgia law. I agree that if any portion or provision of this agreement is found to be invalid or unenforceable, then the remainder will continue in full force and effect. I also agree that any invalid provision will be modified or partially enforced to the maximum extent permitted by law to carry out the purpose of the agreement. 

7. APPLICABLE LAW, FORUM & ATTORNEY’S FEES – This agreement is governed by and shall be construed in accordance with the laws of the state of Georgia, without any reference to its choice of law rules. I agree that any dispute arising from this Agreement or in any way associated with the Trip shall be brought in the Superior Court of Fulton County, Georgia, and I agree to the jurisdiction and venue of those courts for any such dispute. In any litigation in which the validity or enforce-ability of this agreement is contested, I agree that the prevailing party will pay all attorney’s fees and costs of the parties seeking to uphold the agreement.I have fully informed myself of the contents of this agreement by reading it before signing it. No oral representations, statements or other inducements to sign this release have been made apart from what is contained in this document.If participant is a minor, signature of parent or guardian is also required: In consideration of my minor child’s being permitted to participate in the Trip, I accept and agree to the full contents of this agreement. I understand that I am responsible for and I accept the responsibility for the supervision throughout the duration of the Trip of any minor traveling in my care. I also agree to RELEASE, HOLD HARMLESS, INDEMNIFY AND DEFEND the Released Parties (defined in Section 3) from all liabilities and claims that arise in any way from any injury, death, loss or harm that occurs to my minor child during the Trip or in any way related to the Trip. This includes any claim of the minor and any claim arising from the negligence of the Released Parties. I understand that nothing in this agreement is intended to release claims for gross negligence, intentional or reckless misconduct, or any other liabilities that Georgia law does not permit to be excluded by agreement.